Privacy Policy

Data Controller

The Data Controller is Organization for Women in Science for the Developing World , located at OWSD Secretariat , ICTP Campus , Strada Costiera 11 , 34151 Trieste , Italy, VAT number , contact email owsd@owsd.net . The Data Controller is responsible for ensuring that personal data is processed lawfully and transparently, in accordance with Articles 5 and 6 of the GDPR.

Types of Data Collected

In accordance with Article 13 of the GDPR, we inform you that we collect the following types of personal data:

• Data provided voluntarily by the user: Information such as name, surname, email address, phone number, and other details entered in the website forms.
• Browsing data: Information collected automatically, such as IP address, browser type, operating system, and pages visited, as per Article 14(5).
• Cookies and similar technologies: Detailed information on the use of cookies is available in our Terms and Conditions.

Purpose of Data Processing

Personal data is processed for the following purposes, in accordance with Article 6 of the GDPR:

1. Providing requested services: To fulfill contracts or pre-contractual measures requested by the user (Art. 6(1)(b)).
2. Analysis and service improvement: To monitor and optimize the user experience (Art. 6(1)(f)).
3. Promotional communications: To send offers and communications with the user's explicit consent (Art. 6(1)(a)).
4. Legal compliance: To comply with legal obligations or respond to requests from competent authorities (Art. 6(1)(c)).

Legal Basis for Processing

Processing is based on the following legal grounds, as established by Articles 6 and 9 of the GDPR:

• Consent: For specific purposes, such as receiving promotional communications.
• Contract performance: To provide the requested services.
• Legal obligations: To comply with regulatory requirements, such as tax record-keeping and activity tracking.
• Legitimate interest: To improve the user experience and ensure website security.

Processing Methods

Personal data is processed according to the principles of lawfulness, fairness, and transparency (Art. 5(1)(a)), using both automated and manual tools. Appropriate technical and organizational measures are adopted to ensure an adequate level of security, in accordance with Article 32.

Data Sharing with Third Parties

Personal data may be shared with the following parties, in accordance with Articles 28 and 29 of the GDPR:

1. Data processors: Third parties providing services essential to the website's operation (e.g., hosting, data analysis).
2. Competent authorities: In cases provided by law or for legitimate requests by public authorities.

In all cases, these parties are committed to processing data in compliance with the GDPR.

International Data Transfers

If personal data is transferred to third countries, we will ensure that the transfer occurs in accordance with Chapter V of the GDPR. Adequate measures, such as the use of Standard Contractual Clauses (SCC) approved by the European Commission, will be adopted.

Rights of Data Subjects

Pursuant to Articles 15-22 of the GDPR, users have the following rights:

• Access: The right to obtain confirmation as to whether or not personal data concerning them is being processed (Art. 15).
• Rectification: The right to correct inaccurate or incomplete data (Art. 16).
• Erasure: The right to request the deletion of their data ("right to be forgotten," Art. 17).
• Restriction of processing: The right to limit data processing in certain circumstances (Art. 18).
• Data portability: The right to receive their data in a structured and readable format (Art. 20).
• Objection: The right to object to processing for legitimate reasons (Art. 21).

Requests can be sent to owsd@owsd.net . Users also have the right to lodge a complaint with a supervisory authority, such as the Data Protection Authority.

Data Retention

Personal data will be retained only for the time strictly necessary to achieve the purposes of processing, as provided by Article 5(1)(e), and subsequently deleted or anonymized in accordance with applicable regulations.

Changes to the Privacy Policy

The Data Controller reserves the right to modify this Privacy Policy at any time. Any updates will be communicated through the website, in accordance with Article 13(3).

Contact Information

For any questions or requests related to this Privacy Policy, you can contact us at:
Email: owsd@owsd.net
Phone: +39 0402240626
Address: OWSD Secretariat , ICTP Campus , Strada Costiera 11 , 34151 Trieste , Italy